Are you planning a corporate retreat for your organization? Has the planning phase gotten the better of you, with endless internet searches and research for the right venue, price, and schedule? Event planners are your greatest ally when planning such an event. They’ll help you find the right venue to fit your budget, keep the details accounted for, and most of all, help reduce the stress associated with event planning. Here’s why you should hire an event planner for your next corporate retreat.
Keeping Things on Track
Planning a corporate event can be difficult in the sense that planning activities that keep everyone engaged and the event on track can be somewhat challenging. Everyone has different interests and won’t necessarily enjoy the same activities as the next person.
When you’re planning your retreat, you’ll want to pick activities that are sure to be engaging for everyone, while still remaining focused on the overall mission or goal of the retreat. An event planner can help you come up with creative activities, as well as choose a venue that will support whatever activities you want to include.
Ensuring your retreat stays engaging will prevent derailment and distraction. If fifty people go to your retreat, but only fifteen of them remain engaged, you’re going to run into some issues. Keep everyone engaged by utilizing an event planner to keep things interesting.
Choosing the Right Venue
Choosing the right venue for your retreat is quite possibly the most difficult aspect of planning it. There are countless corporate retreats near NYC and across the country, but you’ll want to keep the venue you choose well within your budget and close enough that employees won’t incur huge travel costs just to get there.
An event planner will have intimate knowledge of pricing, location, and availability for dozens of venues. You can draw from this well of knowledge (that you didn’t even have to do any research to obtain!) in order to choose that perfect location.
With the perfect venue, you can be sure you and your team are getting the most from the retreat, and that the provided facilities are meeting whatever needs you may have. The last thing you want is to plan a retreat only to find out the venue doesn’t even have internet.
Remaining within your budget is crucial to the overall success of a corporate retreat. An event planner will know exactly how to save you money on the venue, time of year, etc., so you’ll be certain to get the best deals possible.
Certain times of year can be busier or slower for retreat venues, meaning there will likely be a price difference depending on what time of year you’re planning for. Your event planner will know which times of year are busiest for which venues, helping you to plan accordingly with everyone’s schedule while still remaining within your budget.
Combining the services of a financial advisor with your event planner can help guarantee you’re only spending what you need to on the venue, activities, and travel costs. If you’re in the Houston area, you can read about the 5 best financial advisors in Houston on Carefulcents.com.
Endless hours of planning can cause your mind to wander, skipping important details completely by accident. You may have forgotten to actually book your venue, or perhaps you didn’t plan enough activities for the retreat. Your event planner helps ensure details are covered by taking the reins and providing a second set of eyes to mark any mistakes.
Let’s be honest; planning an entire corporate retreat can be a lot of work for anyone. That’s why it’s best to tackle these kinds of events with those who are well-versed in the industry. They’ll help you find shortcuts, price cuts, and most of all, take some of the work load off of your shoulders.
Reducing the Stress of Planning
Finally, we come to perhaps the most important aspect of hiring an event planner; reducing your overall stress. If you’re planning the company retreat and performing your job on a daily basis, you’re going to be burning the candle at both ends. It simply can’t be helped!
Don’t be afraid to enlist the help of an event planner to streamline the process and help you focus. With a second set of eyes on everything and some expert advice to make informed decisions with, you’ll feel more comfortable about what you’re planning, and be able to sleep better knowing everything is being handled accordingly.
Don’t underestimate the destructive power of stress. Stress-related health issues are a major contributor to things like heart disease and mental health conditions, so you’ll definitely want to make reducing stress a priority, both at work and at home. Unfortunately, your event planner won’t be able to help you make a better home-life schedule, but they’ll certainly help you plan the best company retreat your organization has ever had!
The bottom line: event planners are experts in well, planning events. Using an event planner ensures everything comes together seamlessly, remains within the approved budget, and keeps your stress levels at a minimum. The next time you’re drafted to plan a corporate retreat, be sure to hire an expert event planner and see what a difference a little extra help can make in the entire process.